Remote ink-based notarization (RIN)

Bridging traditional and online notarization with the Astrean RIN app

Astrean’s RIN feature provides a hybrid solution that allows notaries to enjoy the convenience of remote notarization while satisfying the "wet signature" notarial requirements of their state or client.
About Astrean - Vision, Mission and Team

Overview of the RIN process

How "wet signature" remote online notarization works

Verify identities

Although this can be waived if the signer is "personally known" to the notary, this consists of two steps: (1) validating the ID documents being provided; and (2) verifying that the person is one on the ID.

Astrean uses a third-party database to validate IDs from every state and over 100 countries. We also verify actual identities using dynamic knowledge-based authentication (KBA).

Record notarial event

Most state-specific RIN statutes require the online notarization to be conducted with secure audio-video communication tools.

The signing and notarization must be recorded; and the audio-video recording of the notarization then must be saved for 5-10 years, depending on the state. Depending on the state, parties may also need to state their locations on record.

Document flow

Because RIN procedures require physical documents with (non-electronic) ink signatures by all the required parties, the relevant papers must be physically signed by all necessary parties with an ink pen.

The last party to receive and sign the document is the notary. Once physically notarized, the official document is sent to the relevant customers.

Electronic backup

While a manually ink-signed and traditionally stamped original document is required, notaries can digitized the documents to provide an electronic record of the notarization.

If allowed by their state, notaries can also issue an electronic notarization even while waiting for the official copy. This electronic notarization can provide interim confirmation of the notarial event.

Combining RON with traditional "wet" signatures

Astrean facilitates RIN's hybrid remote & manual notarizations

Remote Online Notarization (RON) is here to stay - Astrean

Many states that have legalized remote online notarizations, removing the requirement that notaries and their clients have to be face-to-face in the same room. But some states still require “wet signatures” on all remotely notarized documents – notarized in those states.

So while notaries and their clients can now enjoy the convenience of conducting notarial events remotely, they must still ensure that (1) all documents are manually signed with ink and (2) the notarial seal is manually applied with the traditional notary seal.

In addition to providing the required audio-video component for RINs, Astrean removes much of the hassles by providing digital tools to complement the needed wok flows for valid RIN.


Designed for notaries, by notaries

Power tools to create notary super performers

Optimize your business

Our business suite includes a CRM, self-service scheduler, accounting tool and more to help you grow and manage a successful business.

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Generate customers

Our marketing resources for notaries include online directory listings, a free website and our “Uber for Notaries” marketplace.

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Give your clients more

Offer your clients more value for your service with our customer portal, giving them direct access to their electronic notarizations.

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Notarize electronically

Our eNotarization platform offers easy and integrated remote online notarization (RON), as well as RIN and IPEN digital notarizations.

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Stop fraudulent IDs

Our system validates ID documents from 150 countries, then verifies personal IDs with dynamic knowledge-based authentication (KBA).

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Power your growth plan

While our system can accommodate all notaries, it is designed to help professional notaries enhance their careers or grow their business.

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Get & stay organized

With everything you need to manage your notary practice (including an ejournal and digital files), managing documents is now a snap.

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Leverage blockchain

By also recording digital notarization certificates on our proprietary blockchain, we provide another layer of tamper resistance

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Earn NFTs

Our blockchain-enabled platform provides users with non-fungible tokens that can be sold, traded or redeemed for rewards.

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Ready for remote ink-based notarization?

Start with your state's RON regulations & requirements

The Astrean suite of notary business and digital tools are available for use by notaries in every state and nation. However, that is not the case with the RON tool in the Astrean notary toolbox.

Not all states currently allow their notaries to conduct RON transactions. Most do, but not quite all — yet.

Interestingly, while some states prohibit their notaries from conducting RON transactions, those same states must recognize RON certifications from other states that do allow RONs.

To better assist our users, Astrean monitors state laws and regulations. If you’re ready to RON, you can review your state regulations and requirements in our library of state RON guidelines.

Check out your state's RON requirements...

Rebuilding Trust Through Electronic Notarization

Designed to grow your business & grow with you

The right plan for your modern notarization needs

'Free for life' starter

Our free-for-life “Personal” tier gives you free access to important notary business tools, such as the efficiency-boosting electronic notary journal and marketing resources.

The Personal plan also allows you to buy credits as needed for RONs, RINs and IPENs.

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Pro & team growth

The Astrean “Professional” subscription plan gives you access to valuable notary business tools, including a CRM, accounting software, booking software and online payment acceptance.

It also includes monthly complimentary credits for electronic notarizations.

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Bigger goals & needs

The “Premium” tier gives solopreneurs and larger teams more of the professional level – plus analytics, dedicated support, team management tools and marketing support to take your game even further.

Notaries in this tier may also be recommended to our enterprise clients.

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More than just RON

Astrean provides powerful tools to help notaries succeed

Rebuilding Trust Through Electronic Notarization

While Astrean offers a powerful yet easy-to-use RON tool, we are proud to proclaim that we are more than just online or electronic notarizations!

Our robust and dynamic RON, RIN and IPEN tools are part of our comprehensive suite of notary business and digital resources.

Our mission is to create a toolbox to help notaries succeed in business and their careers. And the fact is that a RON tool alone – even one as good as ours – is not enough to guarantee success.

As successful notaries understand, you need an entire toolbox to help you create a successful notary business or leverage your notary skills for your chosen career.

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Try Astrean now — with no cost and no commitment

2 ways to start enjoying Astrean for free

'Free for life' PERSONAL plan

We're on a mission to unleash notarization & notaries!

That's why we're providing our basic set of notary marketing tools and electronic notary journal absolutely free with our Personal pricing tier.

Additionally, access to our eNotarization tools for remote online notarization, remote ink-based notarization (RIN) or in-person e-notarization (IPEN), is available on-demand via purchased credits.

Get the 1st month for FREE

Try the Astrean "Pro" or "Premium" plans free for 30 days!

Whether you're a new notary or an experienced freelancer on the fast-growth track, the Pro plan gives you the tools you need for electronic notarization and business growth.

For power users and entrepreneurial notaries, our Premium plan builds on the Pro plan, with more bandwidth and tools for faster growth and managing a team.

Modernizing notarial security and privacy

Big improvements in fraud prevention for notarization

It’s true that notary fraud is rare. But let’s be honest. Traditional notarization has not kept up with the all the modern security precautions used by the financial industry and generally expected by our modern economy.

Notarization can do so much to enhance trust and combat fraud in our business, legal and government. But it has been unable to step up to the plate – until now. Today’s technology can make notarization even more secure and trustworthy. And Astrean’s solution takes it even further:

  • Verified notaries. Only notaries with valid commissions and licenses are allowed.
  • Signer ID validation. We electronically ensure that signer ID docs are legit.
  • Signer ID verification. We use dynamic knowledge-based authentication (KBA) to verify each signer’s actual identity.
  • Encrypted data. All data is encrypted in transit using secure socket layers (SSL) and at rest.
  • Blockchain-enabled. This supporting technology helps ensure that confirmed records are immutable (cannot be altered later).

The Astrean Academy

Continuing education to take you to the top

Master digital notarization

Whether you’re an experienced notary trying to go digital or a brand new notary altogether, our training program helps you master remote online notarization.

We also provide state-specific training to ensure you’re ready for specific RON requirements for your state.

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Grow your notary business

There’s never been a better time to launch and grow your notary business. With RON, RIN and even IPEN, you now have a bigger market available for your business.

Astrean provides and trains you on the tools that professional services rely on to grow and succeed, as well as tips on how to best use them.

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Generating customers & revenue for you

Introducing the Astrean "Uber for Notaries" marketplace

Notary Fraud Prevention Solutions for Electronic Notarization - Astrean

Having a Pro, Premium or Platinum tier subscription allows notaries to apply to be part of the Astrean Notary Marketplace – our “Uber for Notaries” platform connecting online notary customers with our notaries.

In addition to individuals searching online for notaries, we also actively recommend our premium notaries to our enterprise clients who need additional support. These enterprise clients are large corporations and very busy title companies with their own internal notary team.

But they often run into times when they need help from seasoned notaries outside their company.

We select and train only qualified notaries to be part of this marketplace. If you’re interested in becoming a notary and/or part of the Astrean Notary Marketplace, click here to learn more.