Remote online notarization (RON)

Serve clients across the state and the world* with the Astrean RON app

A key part of our business success & digital toolbox, the Astrean RON solution allows you to electronically notarize in-person transactions or conduct fully remote online notarizations with ease.
Remote Online Notarization (RON) App - Astrean Header Image

Overview of the RON process

How remote online notarization works

Verify identities

This stage consists of two steps: (1) validating the ID documents being provided; and (2) verifying that the person is one on the ID.

Validation of the driver’s license or state-issued ID is usually done by a third-party vendor. In addition, the actual identity must be verified by (1) the notary comparing the video image with the validated ID and (2) using a service like knowledge-based authentication (KBA).

Prep digital files

When documents are involved, the notary will have to prepare the digitized document to be notarized.

This typically begins with the signatory or attorney uploading the documents for digitization into the RON platform.

The notary then uses the RON solution to set the fields for e-signatures and notarizations. The notary will also need to ensure that the correct notarial language is being used.

Record notarial event

Most state-specific RON statutes require the online notarization to be conducted with secure audio-video communication tools.

The signing and notarization must be recorded; and the audio-video recording of the notarization then must be saved for 5-10 years, depending on the state.

Astrean automatically & securely stores recorded notarizations for up to 10 years.

Sign & certify digitally

During the recorded RON event, the notary will direct the client(s) to sign in the appropriate fields, when a document is involved.

The notary then signs the document, applies a digital notarial stamp and issues a digital notary certificate.

The digital notary certificate is a unique, encrypted certificate to electronically confirm the specific notarization event.

Expanding your reach while increasing your efficiency

Remote Online Notarization is here to stay!

Remote Online Notarization (RON) is here to stay - Astrean
Notarization has been a critical part of our legal, governmental and business systems for centuries. But it has been relatively slow to adapt to the Digital Age – until now.

Partly as a response to the COVID pandemic, almost every state will soon have enacted laws allowing notarizations to be conducted remotely and online. Many nations have also taken steps to legalize notarization, including the United Kingdom, Canada and New Zealand.

As this trend continues, RON will no longer be an optional service offered by some notaries. It will probably be the primary method used by all notaries in the future. At Astrean, our mission is to empower notaries with the most reliable, robust and easy to use digital notary resources available – including advanced RON tools.

Designed for notaries, by notaries

Power tools to create notary super performers

Optimize your business

Our business suite includes a CRM, self-service scheduler, accounting tool and more to help you grow and manage a successful business.

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Generate customers

Our marketing resources for notaries include online directory listings, a free website and our “Uber for Notaries” marketplace.

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Give your clients more

Offer your clients more value for your service with our customer portal, giving them direct access to their electronic notarizations.

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Notarize electronically

Our eNotarization platform offers easy and integrated remote online notarization (RON), as well as RIN and IPEN digital notarizations.

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Stop fraudulent IDs

Our system validates ID documents from 150 countries, then verifies personal IDs with dynamic knowledge-based authentication (KBA).

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Power your growth plan

While our system can accommodate all notaries, it is designed to help professional notaries enhance their careers or grow their business.

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Get & stay organized

With everything you need to manage your notary practice (including an ejournal and digital files), managing documents is now a snap.

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Leverage blockchain

By also recording digital notarization certificates on our proprietary blockchain, we provide another layer of tamper resistance

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Earn NFTs

Our blockchain-enabled platform provides users with non-fungible tokens that can be sold, traded or redeemed for rewards.

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Ready for remote online notarization?

Start with your state's RON regulations & requirements

The Astrean suite of notary business and digital tools are available for use by notaries in every state and nation. However, that is not the case with the RON tool in the Astrean notary toolbox.

Not all states currently allow their notaries to conduct RON transactions. Most do, but not quite all — yet.

Interestingly, while some states prohibit their notaries from conducting RON transactions, those same states must recognize RON certifications from other states that do allow RONs.

To better assist our users, Astrean monitors state laws and regulations. If you’re ready to RON, you can review your state regulations and requirements in our library of state RON guidelines.

Check out your state's RON requirements...

Rebuilding Trust Through Electronic Notarization

Designed to grow your business & grow with you

The right plan for your modern notarization needs

'Free for life' starter

Our free-for-life “Personal” tier gives you free access to important notary business tools, such as the efficiency-boosting electronic notary journal and marketing resources.

The Personal plan also allows you to buy credits as needed for RONs, RINs and IPENs.

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Pro & team growth

The Astrean “Professional” subscription plan gives you access to valuable notary business tools, including a CRM, accounting software, booking software and online payment acceptance.

It also includes monthly complimentary credits for electronic notarizations.

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Bigger goals & needs

The “Premium” tier gives solopreneurs and larger teams more of the professional level – plus analytics, dedicated support, team management tools and marketing support to take your game even further.

Notaries in this tier may also be recommended to our enterprise clients.

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More than just RON

Astrean provides powerful tools to help notaries succeed

Rebuilding Trust Through Electronic Notarization
While Astrean offers a powerful yet easy-to-use RON tool, we are proud to proclaim that we are more than just RON!

Our robust and dynamic RON tool is part of our comprehensive suite of notary business and digital tools.

Our mission is to create a toolbox to help notaries succeed in business and their careers. And the fact is that a RON tool alone – even one as good as ours – is not enough to guarantee success. As successful notaries understand, you need an entire toolbox to help you create a successful notary business or leverage your notary skills for your chosen career.

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Try Astrean now — with no cost and no commitment

2 ways to start enjoying Astrean for free

'Free for life' PERSONAL plan

We're on a mission to unleash notarization & notaries!

That's why we're providing our basic set of notary marketing tools and electronic notary journal absolutely free with our Personal pricing tier.

Additionally, access to our eNotarization tools for remote online notarization, remote ink-based notarization (RIN) or in-person e-notarization (IPEN), is available on-demand via purchased credits.

Get the 1st month for FREE

Try the Astrean "Pro" or "Premium" plans free for 30 days!

Whether you're a new notary or an experienced freelancer on the fast-growth track, the Pro plan gives you the tools you need for electronic notarization and business growth.

For power users and entrepreneurial notaries, our Premium plan builds on the Pro plan, with more bandwidth and tools for faster growth and managing a team.

Modernizing notarial security and privacy

Big improvements in fraud prevention for notarization

It’s true that notary fraud is rare. But let’s be honest. Traditional notarization has not kept up with the all the modern security precautions used by the financial industry and generally expected by our modern economy.

Notarization can do so much to enhance trust and combat fraud in our business, legal and government. But it has been unable to step up to the plate – until now. Today’s technology can make notarization even more secure and trustworthy. And Astrean’s solution takes it even further:

  • Verified notaries. Only notaries with valid commissions and licenses are allowed.
  • Signer ID validation. We electronically ensure that signer ID docs are legit.
  • Signer ID verification. We use dynamic knowledge-based authentication (KBA) to verify each signer’s actual identity.
  • Encrypted data. All data is encrypted in transit using secure socket layers (SSL) and at rest.
  • Blockchain-enabled. This supporting technology helps ensure that confirmed records are immutable (cannot be altered later).

The Astrean Academy

Continuing education to take you to the top

Master digital notarization

Whether you’re an experienced notary trying to go digital or a brand new notary altogether, our training program helps you master remote online notarization.

We also provide state-specific training to ensure you’re ready for specific RON requirements for your state.

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Grow your notary business

There’s never been a better time to launch and grow your notary business. With RON, RIN and even IPEN, you now have a bigger market available for your business.

Astrean provides and trains you on the tools that professional services rely on to grow and succeed, as well as tips on how to best use them.

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Generating customers & revenue for you

Introducing the Astrean "Uber for Notaries" marketplace

Notary Fraud Prevention Solutions for Electronic Notarization - Astrean
Having a Pro, Premium or Platinum tier subscription allows notaries to apply to be part of the Astrean Notary Marketplace – our “Uber for Notaries” platform connecting online notary customers with our notaries.

In addition to individuals searching online for notaries, we also actively recommend our premium notaries to our enterprise clients who need additional support. These enterprise clients are large corporations and very busy title companies with their own internal notary team.

But they often run into times when they need help from seasoned notaries outside their company.

We select and train only qualified notaries to be part of this marketplace. If you’re interested in becoming a notary and/or part of the Astrean Notary Marketplace, click here to learn more.