Remote Online Notarization for the state of Hawaii

What are the Remote Online Notarization Requirements for those in Hawaii?

We're so glad you asked. A notary public in Hawaii can perform an online notarization if:

To become an online notary in Hawaii you need to follow a few steps:
1. Already hold an existing commission as a traditional Notary Public in Hawaii
2. Work with a RON technology provider that meets Hawaii’s state requirements
3. Pay an application fee
4. Submit an application to the Attorney General of the Department of Attorney General
*Unlike many other states, Hawaii does not require any training or an exam to become a remote notary.

Technology needed to perform remote notarizations in Hawaii:

  • Notaries need a computer, webcam, microphone, and secure internet connection.
  • Your computer needs to be able to support a live two-way audio and video feed
  • You need to partner with a RON provider that meets state requirements
  • You also need an electronic seal, electronic journal and a digital certificate containing your electronic signature (which Astrean provides) 
  • Hawaii notaries must be physically located in the state when the notarization takes place, but the signer can be located anywhere.

How can I become a Notary in the state of Hawaii?
To be a notary in the state of Hawaii you need to meet the state’s few requirements:
1. Be at least 18 years old
2. Be a resident of Hawaii
3. Be a legal resident in the United States
4. Be able to read, write and speak understandable English
You need to obtain a $1,000 bond and it is a good idea to make sure that your bond coverage includes remote Notary services.

Why should I use online notarization?
Although online notarization really came to be as a result of COVID safety concerns – it’s really one of those things that will leave you asking yourself, “huh, why didn’t I think of that”? But, above all, it also keeps a better record than a traditional notary process. Identifications are verified digitally through technology and recorded. Meetings and documents are recorded and store. The digital seal that signs off on all notarizations and accompanies the documents, decrease the possibility of documents being tampered with, reinforcing the legitimacy.

Is online notarization legal?
Sure is! In 2011, with the passage of House Bill 2318/Senate Bill 827, Virginia became the first state to authorize its notaries to notarize documents remotely via live audio-video technology. Since then, numerous states have passed laws authorizing their notaries to perform online notarizations. To date, more than 29 states have enacted remote online notarization. Due to COVID-19, states that have yet to enact RON or otherwise make their RON law effective have emergency short-term measures in effect. You should contact the agency that will receive your e-notarized document to ensure your document will be acceptable for its intended use. We’d like to help with general information wherever we can, so let us know of any questions at support@astrean.com.

How Astrean can help you!
Astrean is the most user-friendly and cost-efficient SaaS remote online notarization (RON) tool in the market, Astrean manages the full online notarization process from the training of notaries to transitioning to an online notary experience.

Businesses and notaries can enjoy the 24/7 convenience of remote online notarization, with all the tools needed to educate, track, schedule and record the remote online notarization process within one easy-to-use dashboard. Astrean leverages dynamic knowledge-based authentication (KBA) and AI-based facial recognition algorithms to accurately identify and monitor notary participants, meeting the highest standards for identity verification, full audio-visual communication, secure video storage for at least 10 years and encrypted digital notary certificates.

Additionally, Astrean’s notary platform helps notaries with all their notary tasks to make them more efficient and generate more business with tools such as an electronic journal. The electronic journal streamlines the notaries’ legal recording responsibilities, by automatically linking and adding details from remote online notary transactions. Astrean’s built-in scheduler allows clients to digitally schedule notarization appointments, while giving notaries an efficient view of their daily calendar. Interested in learning how Astrean can make your life easier? Great! Fill out the form below to connect today.

How to get started with Astrean:
At Astrean, we’re here to help make remote online notarization as easy as chewing gum. With Astrean, RON transactions are just like old-school notarizations, but so much better and faster! Plus, with all the e-tools to manage your online notary transactions, you'll wonder how you've done it without a tool like Astrean for so long.

 

  1. Schedule or Quick Start: Start an online notarization at any time or schedule it for a future time.
  2. Identity proofing and validation: Automatically validate proof of ID from every state and verify identities, as needed.
  3. Record the notarization process: Automatically record both your audio and video event, saving it for the next 10 years.
  4. Digital signatures & certification: Issue a digital notarization certificate and auto save to your journal.

More Questions, Hawaii?

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