What are the Specific Requirements for Video Notarization in Georgia?
Video notarization has become increasingly popular in recent years, allowing individuals to have their documents notarized remotely without the need for in-person meetings. It offers convenience and flexibility, especially in times when physical distancing is necessary. However, each state has its own set of rules and regulations regarding video notarization. In this article, we will explore the specific requirements for video notarization in the state of Georgia.
Understanding Video Notarization
Before delving into Georgia’s specific requirements, let’s briefly understand what video notarization entails. Video notarization, also known as remote notarization or online notarization, allows individuals to have their documents notarized using video conferencing technology. This process involves the use of audio and visual communication to verify the signer’s identity and witness the signing of the document.
Georgia’s Specific Requirements for Video Notarization
In Georgia, video notarization is regulated by the state’s Remote Online Notarization Act. To ensure the validity and legality of video notarization, the act lays out several specific requirements that must be followed:
1. Notary Commission and Training
Firstly, notaries in Georgia must hold an active notary commission issued by the state. Additionally, they must complete a training course approved by the Georgia Superior Court Clerks’ Cooperative Authority (GSCCCA) to become authorized to perform video notarizations.
2. Communication Technology
Georgia requires the use of secure and reliable communication technology for video notarization. The technology used must provide real-time audio and visual communication, ensuring that all parties can see and hear each other during the notarization process. Notaries must also ensure that the platform used for video notarization complies with the security and privacy standards set forth by the state.
3. Identity Verification
Verifying the identity of the signer is a crucial aspect of video notarization. In Georgia, notaries must use at least two different types of identity verification methods. These methods may include knowledge-based authentication questions, credential analysis, or biometric analysis. The notary must be reasonably satisfied that the signer’s identification is valid and reliable.
4. Recordkeeping
Recordkeeping is essential to maintain the integrity of the notarial process. In Georgia, notaries must create an audio-visual recording of the entire video notarization session and retain it for a period of at least 10 years. This recording serves as evidence of the notarial act and can be used to resolve any disputes or investigations that may arise in the future.
5. Notarial Certificate and Seal
Every notarized document requires a notarial certificate and seal to be considered valid. In Georgia, notaries must attach an electronic notarial certificate to the document, indicating that it was notarized remotely. The notary’s electronic signature and seal must be affixed to the certificate, ensuring its authenticity.
Summary
Video notarization in Georgia requires notaries to hold an active commission, undergo specific training, and use secure communication technology. Identity verification, recordkeeping, and proper notarial certificates and seals are also essential. By following these requirements, notaries can ensure the validity and legality of video notarizations in the state of Georgia.
If you want to learn more about notarization and other related topics, feel free to explore our website for more informative articles. Our goal is to provide you with the knowledge and resources you need to navigate the world of notaries with confidence.
