Responsibilities and Requirements of Notary Signing Agents in South Carolina

Being a Notary Signing Agent in South Carolina is a significant responsibility that requires both legal expertise and attention to detail. Notary Signing Agents play a crucial role in the closing process of real estate transactions by ensuring that all necessary documents are signed and notarized properly. In this article, we will explore the key responsibilities and requirements of Notary Signing Agents in the state of South Carolina.

What is a Notary Signing Agent?

A Notary Signing Agent is a specially trained individual who assists in the execution and notarization of various loan and mortgage documents. They act as impartial witnesses and verify the identity of the signers, ensuring that the documents are executed correctly and legally binding.

Responsibilities of a Notary Signing Agent

1. Document Verification: Notary Signing Agents are responsible for carefully reviewing all loan and mortgage documents to ensure their completeness and accuracy. They must ensure that all required signatures, initials, and dates are included before proceeding with the notarization process.

2. Identity Verification: A crucial responsibility of a Notary Signing Agent is to verify the identity of the signers. This includes examining identification documents such as driver’s licenses, passports, or other government-issued identification cards.

3. Notarization Process: Notary Signing Agents must follow the proper notarization process according to South Carolina law. This includes administering oaths or affirmations, witnessing signatures, and placing their official seal on the documents.

4. Document Handling: Once the documents are properly notarized, Notary Signing Agents ensure that they are securely and confidentially delivered to the appropriate parties involved in the transaction. They must handle the documents with the utmost care and maintain their confidentiality.

5. Record-Keeping: Keeping accurate records is an essential responsibility of a Notary Signing Agent. They must maintain a journal or log of all notarial acts performed, including the date, time, type of document, identification of the signer, and any fees charged.

Requirements to Become a Notary Signing Agent in South Carolina

1. Notary Public Commission: To become a Notary Signing Agent in South Carolina, you must first hold a valid Notary Public commission issued by the Secretary of State. The commission is obtained by completing an application and meeting specific eligibility requirements, which include being at least 18 years old, a legal resident of South Carolina, and having no felony convictions.

2. Training and Certification: While South Carolina does not require specific training or certification to become a Notary Signing Agent, it is highly recommended to undergo training to ensure a thorough understanding of the notarization process and the specific requirements for loan and mortgage documents.

3. Errors and Omissions Insurance: Notary Signing Agents in South Carolina are not legally required to carry Errors and Omissions (E&O) insurance. However, having this type of insurance is highly recommended, as it provides financial protection in case of any errors or omissions that may occur during the notarization process.

4. Continuing Education: To maintain their Notary Public commission, Notary Signing Agents in South Carolina must fulfill the state’s continuing education requirements. This involves completing a notary course approved by the Secretary of State every four years.

In Conclusion

Becoming a Notary Signing Agent in South Carolina is a rewarding career choice for those interested in the legal and real estate industries. It requires a thorough understanding of the notarization process, attention to detail, and the ability to handle confidential documents. By fulfilling the responsibilities and meeting the requirements set by the state, Notary Signing Agents play a vital role in ensuring the integrity and legality of real estate transactions.

If you would like to learn more about becoming a Notary Signing Agent or explore related topics, we invite you to explore our other articles on our website.